The Vault: Crown Records Management logo

Every day businesses, lose valuable data because they fail to follow ensure that their data is sufficiently.

World Backup Day an annual event is the ideal opportunity for businesses to take stock and start looking to backup data. Here are some top tips to get you started.

Ensure you know what you are backing up and whyimage-of-computer
Be vigilant – if you don’t need data then why are you keeping it at all. Take control of your data and manage it effectively then you’re only backing up what you know is necessary. Too often people back up everything and never question why the data is there in the first place.

Effectively structure your data so you know where it is
If you need to search for an item from a backup the chances are there is a problem and it is essential to restore what you need as quickly and efficiently as possible.

Test, test & test again
You don’t want to find out that there’s a problem with your backup procedure when you actually need it. Make sure information will restore with regular testing, especially if you introduce new software or hardware. Let relevant colleagues know passwords and locale for retrieving documents and data.

Understand where it is kept
If backing up online do you know where your data is kept and how you’d get it back if the supplier went out of business? Can your local connectivity cope with any extra demand in a worst case scenario (Even if you do have the servers configured to put the data on)?

Involve colleagues
By getting them involved in setting up and reviewing procedures and include them in testing. They may have a misconception of what data is being backed up or assume you can simply get it back in hours rather than days. Better to avoid surprises when the pressure is on.

Share this page:

Share your thoughts: